Business Letters

Style of Business Letters

Business letter can be written with different styles, such as:

1. Full Block Style

Full block style is the form of business letters that the writing starts from the left margin. It means, starting from the date, closing remarks, until word attachment was written on the bottom, the writing starts from the left. The advantages of full block style:

• ·         This style reduces the time of typist or writer as there are no indentations and the typist does not have to use the tabular space  of the typewriter again and again.
• ·         The information is one sided so it can be glanced at once and it becomes easier to read letter. 

2. Block Style

Applying this format all parts of a letter written flattened left with spaces between lines single / of a sentence and spaced duple inter-intercity alinea or paragraphs. The image on the latter part of this article is an example of a business letter with the format of the block. The advantages of block style:

• ·         The format of a business letter most frequently used .
• ·         The institutions and agencies will make a letter use a form of this block will be easier to read.

3. Semi-Block style

It is the combination of indented and block letter format. In this form inside address and complementaryclosing are written in block style (left margin) while the body of the letter is written in the indented style. Paragraphs are indented three to five spaces.. The advantages of semi-block style:

• ·         The letter wears an attractive look because of unbroken left hand margin.
• ·    The letter also wears a balanced look as some information is written on left hand side and some information is written on right hand side of the paper.

4. Indented Style

On the first line at the beginning of each paragraph starts with a few spaces from the left side, the distance is usually 1 cm spacing. the writing inside the address and signature section is done identasi. The magnitude of the identasi on each line is directly proportional to the order line. The advantages of indented style:

• ·         It can be used for business, personal and official use
• ·         It has the traditional standard of letter writing.

5. Simplified-style

Simplified-style business letters contain all the same elements as the full-block and semi-block letters. Like the full-block format, the simplified format left-justifies every line except for the company logo or letterhead. The date line is either slightly right of center or flush with the center of the page. Letters written in the simplified format have fewer internal sections, such as the body, salutation and date line. The advantages of Simplified-style:

• ·         Form letters are widely used in the company
• ·         The simple form of letter writing is very simple without regard neatness and regularity.

6. Hanging-Indented Style

This very useful style places the first words of each paragraph prominently on the page. It is useful for letters that deal with a variety of different topics. However, for normal business communications, this style is very rarely used. The advantages of Hanging-Indented Style:

• ·         The letter form is usually used on a particular official.
• ·         At the beginning of the paragraph, paragraph hang not use spaces.

Part of Business Letters

1. The Heading or Letterhead

The Heading contains the return address with the date on the last line. Companies usually use printed paper where the heading or letterhead is designed at the top of the sheet. which should always be done is the heading is typed next to the left margin. It bears all the necessary information about the organisation’s identity.

2. The Recipient’s Address

The Recipient’s Address is the address which the letter would you send . You must be sure to make it as complete as possible. So the letter will get to the destination. Include the title names (such as Dr.) if you know them. This is always on the left margin.  Be sure to skip a line after the heading and before the recipient’s address, then skip another line after the inside address before the greeting.

3. The Greeting

The Greeting or also called the salutation. The greeting in a business letter it must be formal. It normally begins with the word "Dear (person's name)" and always includes the person's last name. It normally has a title. Use a first name only if the title is unclear. The salutation always ends with a colon.

4. The Body

The body in a business letter is a core part of your letter.  A business letter is never hand written. Regardless of format, be sure to leave a blank line between each paragraph. Be sure to also skip a line between the salutation and the body, as well as the body and the close.

5. The Complimentary Close

The complimentary close is a short and polite remark that ends your business letter. this polite closing ends with a comma begins at the same justification as date, and one line after the last body paragraph. Capitalize the first word of Complimentary Close and leave about four lines for a signature between the closing and the sender’s name.

6. The Signature Line

For The Signature Line you should skip at least four lines after the close for your signature, then type out the name to be signed. This often includes a middle initial, although it isn't required. You must remember the signature should be in blue or black ink.

7. Enclosures

If you have any enclosed documents, such as a resume, we can indicate this by typing “Enclosures” one line below the listing. You also can include the name of each document.

Kind of Business Letter

1. Inquiry Letter

Inquiry Letter is a letter that written to request information and/or make sure its authenticity. A letter of inquiry deals with various matters such as JOB vacancies, funding, grants, scholarships, projects, sales, pre-proposals and many more.

2. Order Letter

Order letter is a kind of document or letter that confirms the details of a purchase of goods or services from one group to another. For example when we will buy some product in a company, we must send the order letter for request that product and when the recipient in that company receives this letter, they will process the order and send the product.

3. A complaint letter

A complaint letter, is normally written to deal with a problem situation when other attempts (such as phone contacts, e-mails, etc.) have failed to rectify the situation. The complaint letter formalizes a problem situation by putting it into writing and is usually the last effort to try to get a situation resolved.

4. Payment Letter

A payment letter is usually to remind someone about their pending payment. Because in this busy life, people may forget lots of things. In that case a payment letter reminds them of their dues or other pending payment.

5. Application letter

A letter of application generally provides detailed information on why are you are qualified for the job you are applying for. Effective application letters explain the reasons for your interest in the specific organization and identify your most relevant skills or experiences.

6. Curriculum vitae

Curriculum vitae is a document or a letter  to apply for employment. It provides detailed information about an individual's educational and work history. Often called a CV, it is much more comprehensive than a resume and therefore it can be much longer. There is no limit to how long, but it must include only information that is needed to illustrate your academic and professional experience.

Reference:

http://englishplus.com/grammar/00000149.htm

https://www.nmu.edu/writingcenter/parts-business-letter

http://www.studyenglishtoday.net/business-letter-parts.html

http://muhamadjaelani35.blogspot.co.id/2014/11/inquiry-letter-order-letter-complaint.html

http://derianeka.blogspot.co.id/2013/11/inquiry-letterorder-lettercomplaint.html

https://www.thebalance.com/curriculum-vitae-526158

https://hadi27.wordpress.com/style-of-business-letter/

http://rendyariesta.blogspot.co.id/2012/11/style-of-business-letter.html

http://www.indiastudychannel.com/resources/68884-Display-Styles-letter-writing.aspx