Style of Business Letters
Business
letter can be written with different styles, such as:
1.
Full Block Style
Full
block style is the form of business letters that the writing starts from the
left margin. It means, starting from the date, closing remarks, until word
attachment was written on the bottom, the writing starts from the left. The
advantages of full block style:
- ·
This style reduces the time of typist or
writer as there are no indentations and the typist does not have to use the
tabular space of the typewriter again
and again.
- ·
The information is one sided so it can
be glanced at once and it becomes easier to read letter.
2.
Block Style
Applying
this format all parts of a letter written flattened left with spaces between
lines single / of a sentence and spaced duple inter-intercity alinea or
paragraphs. The image on the latter part of this article is an example of a
business letter with the format of the block. The advantages of block style:
- ·
The format of a business letter most
frequently used .
- ·
The institutions and agencies will make
a letter use a form of this block will be easier to read.
3.
Semi-Block style
It
is the combination of indented and block letter format. In this form inside
address and complementaryclosing are written in block style (left margin) while
the body of the letter is written in the indented style. Paragraphs are
indented three to five spaces.. The advantages of semi-block style:
- ·
The letter wears an attractive look
because of unbroken left hand margin.
- · The letter also wears a balanced look as
some information is written on left hand side and some information is written
on right hand side of the paper.
4.
Indented Style
On
the first line at the beginning of each paragraph starts with a few spaces from
the left side, the distance is usually 1 cm spacing. the writing inside the
address and signature section is done identasi. The magnitude of the identasi
on each line is directly proportional to the order line. The advantages of
indented style:
- ·
It can be used for business, personal
and official use
- ·
It has the traditional standard of
letter writing.
5.
Simplified-style
Simplified-style
business letters contain all the same elements as the full-block and semi-block
letters. Like the full-block format, the simplified format left-justifies every
line except for the company logo or letterhead. The date line is either
slightly right of center or flush with the center of the page. Letters written
in the simplified format have fewer internal sections, such as the body,
salutation and date line. The advantages of Simplified-style:
- ·
Form letters are widely used in the
company
- ·
The simple form of letter writing is
very simple without regard neatness and regularity.
6.
Hanging-Indented Style
This
very useful style places the first words of each paragraph prominently on the
page. It is useful for letters that deal with a variety of different topics.
However, for normal business communications, this style is very rarely used. The
advantages of Hanging-Indented Style:
- ·
The letter form is usually used on a
particular official.
- ·
At the beginning of the paragraph,
paragraph hang not use spaces.
Part of Business Letters
1.
The Heading or Letterhead
The
Heading contains the return address with the date on the last line. Companies
usually use printed paper where the heading or letterhead is designed at the
top of the sheet. which should always be done is the heading is typed next to
the left margin. It bears all the necessary information about the
organisation’s identity.
2.
The Recipient’s Address
The
Recipient’s Address is the address which the letter would you send . You must be
sure to make it as complete as possible. So the letter will get to the
destination. Include the title names (such as Dr.) if you know them. This is always
on the left margin. Be sure to skip a
line after the heading and before the recipient’s address, then skip another
line after the inside address before the greeting.
3.
The Greeting
The
Greeting or also called the salutation. The greeting in a business letter it
must be formal. It normally begins with the word "Dear (person's
name)" and always includes the person's last name. It normally has a
title. Use a first name only if the title is unclear. The salutation always
ends with a colon.
4.
The Body
The
body in a business letter is a core part of your letter. A business letter is never hand written.
Regardless of format, be sure to leave a blank line between each paragraph. Be
sure to also skip a line between the salutation and the body, as well as the
body and the close.
5.
The Complimentary Close
The
complimentary close is a short and polite remark that ends your business
letter. this polite closing ends with a comma begins at the same justification
as date, and one line after the last body paragraph. Capitalize the first word
of Complimentary Close and leave about four lines for a signature between the
closing and the sender’s name.
6.
The Signature Line
For
The Signature Line you should skip at least four lines after the close for your
signature, then type out the name to be signed. This often includes a middle
initial, although it isn't required. You must remember the signature should be
in blue or black ink.
7.
Enclosures
If
you have any enclosed documents, such as a resume, we can indicate this by
typing “Enclosures” one line below the listing. You also can include the name
of each document.
Kind of Business Letter
1.
Inquiry Letter
Inquiry
Letter is a letter that written to request information and/or make sure its
authenticity. A letter of inquiry deals with various matters such as JOB
vacancies, funding, grants, scholarships, projects, sales, pre-proposals and
many more.
2.
Order Letter
Order
letter is a kind of document or letter that confirms the details of a purchase
of goods or services from one group to another. For example when we will buy
some product in a company, we must send the order letter for request that
product and when the recipient in that company receives this letter, they will
process the order and send the product.
3.
A complaint letter
A
complaint letter, is normally written to deal with a problem situation when
other attempts (such as phone contacts, e-mails, etc.) have failed to rectify
the situation. The complaint letter formalizes a problem situation by putting
it into writing and is usually the last effort to try to get a situation
resolved.
4.
Payment Letter
A
payment letter is usually to remind someone about their pending payment.
Because in this busy life, people may forget lots of things. In that case a
payment letter reminds them of their dues or other pending payment.
5.
Application letter
A
letter of application generally provides detailed information on why are you
are qualified for the job you are applying for. Effective application letters
explain the reasons for your interest in the specific organization and identify
your most relevant skills or experiences.
6.
Curriculum vitae
Curriculum
vitae is a document or a letter to apply
for employment. It provides detailed information about an individual's
educational and work history. Often called a CV, it is much more comprehensive
than a resume and therefore it can be much longer. There is no limit to how
long, but it must include only information that is needed to illustrate your
academic and professional experience.
Reference:
http://englishplus.com/grammar/00000149.htm
https://www.nmu.edu/writingcenter/parts-business-letter
http://www.studyenglishtoday.net/business-letter-parts.html
http://muhamadjaelani35.blogspot.co.id/2014/11/inquiry-letter-order-letter-complaint.html
http://derianeka.blogspot.co.id/2013/11/inquiry-letterorder-lettercomplaint.html
https://www.thebalance.com/curriculum-vitae-526158
https://hadi27.wordpress.com/style-of-business-letter/
http://rendyariesta.blogspot.co.id/2012/11/style-of-business-letter.html
http://www.indiastudychannel.com/resources/68884-Display-Styles-letter-writing.aspx
